2022 Presenter Guidelines

Thank you for presenting at the 2022 Australasian Computer Science Week (ASCW)

To help ensure a smooth and quality experience for all presenters and attendees, we ask all paper presenters to provide a pre-recorded video of their presentation prior to the conference.

Your pre-recorded video will be played at the programmed time of your presentation for viewing by delegates. Your video will be followed by live Q&A with delegates which will be facilitated by your Session Chair.

If you have any concerns or questions about presenting please contact mail@conferencedesign.com.au.

Please upload presentation videos by Friday 4 February

Australasian Computing Education Conference (ACE2022)

ACE presentations will be 15 minutes in duration, plus 5 minutes for question and answer.

Australasian Information Security Conference (AISC 2022)

AISC presentations will be 15 minutes in duration, plus 5 minutes for question and answer.

Interactive Entertainment (IE 2022)

IE presentations will be 20 minutes in duration, plus 10 minutes for question and answer.

Australian Symposium on Parallel and Distributed Computing (AusPDC 2022)

AusPDC presentations will be 20 minutes in duration, plus 10 minutes for question and answer.

Health Informatics and Knowledge Management Conference (HIKM 2022)

Lightning Talk: 5 minutes in duration, plus 5 minutes for question and answer.
Short Paper: 15 minutes in duration, plus 10 minutes for questions and answer.
Long Paper: 20 minutes in duration, plus 10 minutes for questions and answer.

PRESENTATION VIDEO UPLOAD

.MP4 FILE - DUE 4 FEB

UPLOAD YOUR PRESENTATION

Ensure your presentation is uploaded no later than 4 FEB.

PRESENTER TOOLKIT

FAQ'S, TIPS, TRICKS & TECH INFORMATION

Presenting at the 2022 ACSW

Below are some tips to assist you. Most importantly, please ensure your presentation recording is kept to your allocated time. If you have any queries email mail@conferencedesign.com.au prior to the conference.

ONLINE CONFERENCE PLATFORM AND SESSION FORMAT

The virtual conference platform being used for the 2022 ACSW is “OnAIR” by EventsAIR with sub-conference sessions to be conducted directly via Zoom meetings. In using Zoom meetings for sessions it is hoped a high level of collaboration, discussion and interaction can be achieved amongst conference presenters and attendees.

Paper presentations delivered at the 2022 ACSW will be pre-recorded followed by live Q&A facilitated by your Session Chair.

Presenters should  join their Zoom meeting 15 minutes prior to the commencement of their session to meet the Session Chair.

The Session Chair will run through the sequence of proceedings for the session prior to sessions going live promptly at the programmed time.

Zoom meeting details for conference sessions will be linked into the OnAIR Platform.

Upon clicking the link you will be let into the meeting from the waiting room.

Conference Design will email the corresponding author requesting the following information.

  • Presenting Author Name
  • Presenting Author Biography
  • Presenting Author Email Address

Presenting authors and biographies will be listed in the online conference program and OnAIR virtual conference platform.

Presenting authors are required to register under the relevant presenter category and pay the applicable registration fee.

To pre-record your presentation, record your video using the software you feel most comfortable with.

If you have little experience recording videos, we suggest Zoom or Microsoft PowerPoint.

Keep your presentation recording to your allocated time slot. If you go over time you will be required to edit and re-submit by the deadline.

Recordings need be provided to the Conference Managers in MP4 format. Should your presentation be received in a format other than MP4 you will be asked to resubmit in an MP4 format.

If you have limited online presentation experience or are looking for some tips about how to take your online presentation to the next level, we encourage you to take a look at the Presenter Toolkit.

DUE FRIDAY 4 FEBRUARY

Recordings must be provided to Conference Design:

  • In MP4 format.
  • As a single file. Multiple files will not be accepted.
  • Submit via the Presentation Video Upload box above.
  • Files to be named: presenter name, day, session and time of your presentation (eg. Smith_John_Day1_Session2_1230).

If making changes, always ensure to upload the latest version. Each upload is stamped with date/time so we will only use the latest version uploaded to the system.

DUE FRIDAY 4 FEBRUARY

Presenters will be sent a calendar invite with a Zoom meeting link a week prior to the conference.

This link will allow you to join your session and participate in the live Q&A at the end of your presentation.

On the day of your session, please log in to the Zoom meeting 15 minutes prior to the start of your session.

This will allow you time to conduct a technology check and final preparations before your session goes live at the programmed time.

Before joining the via the Zoom meeting link, please check your equipment is in good working order (i.e. microphone and camera working, plenty of battery if using a laptop, stable internet connection).

Please join your session 15 minutes prior to the commencement time to meet with your Session Chair and the presenters in your session. Your Session Chair will run through the sequence of proceedings for your session prior to the session going live promptly at the programmed time.

Please note program times are listed in AEDT.

Session Opening:

  • The Session Chair will welcome delegates to the session and introduce the first presentation with the presentation title, presenter name and short biography.
  • The Session Chair will remind delegates questions can be asked throughout the presentation via the chat function, or asked verbally following the presentation.
  • The Session Chair will then play the first pre-recorded presentation.

During the session:

  • At the conclusion of each presentation, the meeting will open for Q&A. Questions can be asked via the chat function or verbally.
  • To ensure the program keeps to time, Q&A will be limited to the duration advised for each conference. Please refer to the table above for Q&A details for your conference. 
  • Following Q&A, the Session Chair will introduce the next speaker.

Closing the session:

  • Following Q&A with the final presenter, the Session Chair will thank all presenters, deliver final remarks and close the session.
  • At the conclusion of the session, participants can leave the Zoom meeting and log into the OnAIR conference platform to participate in other conference activities.

Please advise us via mail@conferencedesign.com.au is you are unable to attend your session.

Live support will be available throughout the conference opening hours.

Should you be unable to join your session by the zoom link, please contact us by any of the following options:

    • Email: mail@conferencedesign.com.au
    • Phone: +61 3 6231 2999
    • Live Support Hub: live support is immediately accessible via the icon at the top of the OnAIR virtual conference platform. Users should log their query in the live support chat box and a team member will respond as quickly as possible.

We want to ensure a quality online experience for presenters and delegates at the 2022 ACSW. Recording presentations provides the following benefits:

  • Smooth technical delivery –  lower reliance on the performance of technology, IT infrastructure, live streaming platforms and internet provides a reduced risk of technical issues at the time of the conference.
  • Accommodate various presenter skill levels – pre-recording allows everyone to practice their presentation and get it “just right” for the conference.
  • Accommodate various online presentation experience levels – presenting online is new for a lot of people and we want to make sure delivery at the time of the conference is simple and smooth for all presenters. Pre-recording means the “hard part” is taken care of prior to the conference for presenters. At the time of the conference you can watch your presentation via the presenter view as its streams to attendees and review and respond to questions coming in via the Live Q&A chat box.
  • More time for Q&A and audience interaction – pre-recording means you have more time to answer delegate questions throughout your presentation and participate in the discussion forum.
  • Opportunity for creativity – pre-recording can allow presenters to get creative with their content beyond what can potentially be delivered at a face-to-face conference; this is a great opportunity to try out new things for your presentation at low risk!
  • Quality control – pre-recording allows quality control, so if lighting/audio isn’t up to scratch, or a presenter uses the wrong aspect ratio (such as portrait instead of landscape) then these issues can be rectified well before the broadcast.
  • No interruption to your presentation – the online conference software runs to strict timings and closes each session exactly as listed in the program. Pre-recording ensures everyone keeps to their allotted time and no-one misses out due to earlier presentations running over time.
  • It’s great for time zones – pre-recording means people from around the world can still have their presentations included in the program without the need to present early morning or late evening.

Post Conference Information

All presentations will be available to delegates after the event unless you advise otherwise. Any additional files authors choose to share will also be available to view after their presentation.

Access to the OnAIR virtual conference platform is restricted to ACSW participants only and cannot be found by search engines.

If presentations are to be used or published in any other format or forum, your specific consent will be requested. Please ensure you have permission to use any images, music or content within your presentation. If you do not have copyright permission, your presentation will not be able to be used or published. Do not include any images copied from the internet. Getty Images and other image agencies crawl the internet looking for images that have been copied without the appropriate licenses.

The inclusion of your presentation in the OnAIR virtual conference platform or use in an alternative publication will not affect your ownership rights. Neither the conference committee nor Conference Design will acquire the ownership rights of your presentation.

During the registration process, delegates must acknowledge and agree to the virtual conference Terms & Conditions, which include strict rules around unauthorised photography and recording of conference material.

While these measures can be taken, we cannot enforce this rule in an online environment. The assumption should be made that participants may indeed take unauthorised photographs, screenshots, audio or video recordings, therefore you may wish to adjust the content of your presentation accordingly.

Presentations in the OnAIR virtual conference platform are available only to view and cannot be downloaded.